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Payroll Coordinator

London, UK

We are looking for a Payroll Coordinator to join our hotels team.  The role will be part-time working approx. 30 hours a week and will be responsible for the preparation and coordination of our monthly payrolls working closely with our Payroll Manager, Finance Managers and People Team across our four London ‘The Hoxton’ hotels.
Reporting to the Assistant Operations Finance Director with a dotted line to the Head of People & Culture, this newly created position will partner closely with the rest of the People, Finance, Operations and Fourth teams to ensure accurate payroll processing across London. 

What’s in it for you…

  • Competitive salary of £28,000 pro-rata
  • 25 days holidays (plus bank holidays), pension, and life insurance.
  • A health cash plan to claim money back and get access to lots of ways to support your physical & mental wellbeing
  • It’s ok not to be Ok, we have a confidential hotline for any support you require about anything and a network of mental health first aiders
  • Treat yourself once in a while with lots of retail & hospitality perks through our partners
  • Enjoy a free night at The Hoxton and a meal for two when you first start with us
  • Goes without saying, but we’ll feed you during your shift
  • Excellent discounts across the Ennismore family for you and your nearest and dearest (even if you decide to leave us!)
  • Free night at The Hoxton every year and something a little extra £££ when you hit the big milestones!
  • Lots of opportunity to progress and switch it up as part of a global family of brands
  • Training to get you settled into your role, learning academies to broaden your skillset and development that helps you think, make and thrive at work
  • Extra time off to volunteer with one of our partner charities
  • Regular team get togethers, from our team drinks to our (pretty special!) bi-annual parties – we know how to have a good time!
  • Enhanced family leave for when you’re expanding your family
  • An annual diversity and inclusion calendar of events creating opportunities for you to learn, celebrate and make a positive impact.

What you'll do...

  • Ensuring all company processes and procedures are followed in line with payroll bureau deadlines.
  • Checking all new starters and leavers information has pulled through correctly and all absences are recorded correctly on Fourth
  • Ensuring Hotels have submitted and actualised rotas in Fourth by the payroll deadline
  • Processing any additional payments – Including but not limited to Incentives, TRONC
  • Liaise with Fourth regarding AOE payments
  • Responding to all payroll queries from Hotel teams and Fourth and escalating where necessary
  • Conducting monthly admin on our benefit program with both fourth and supplier, updating on starters and leavers
  • Collating PSA information and updating files for the Finance Manager.
  • Assisting external auditors with requests for information
  • Ensuring proper use and maintenance of payroll systems
  • Preparing and submitting any payroll amendments to Fourth
  • Ensuring hotels send net payroll figures and final approval to Fourth
  • Submission of monthly P32 records
  • Running monthly payslip clinic with teams
  • Liaise with people team on a regular basis for all new starters, leavers, benefits information
  • Maintaining an accurate archive filing system for payroll records

What we're looking for...

  • A confident communicator, who can ‘translate’ financial information to non-finance people in writing and in person
  • Passionate about all things payroll and experience working within a payroll/finance function
  • Nothing escapes your attention even when working across multiple things at once and can prioritise when required
  • Comfortable interacting with lots of different people whether that’s our own teams or external partners
  • Proficiency in Microsoft Excel, Fourth Hospitality and Financial System
  • Understanding of the inner running’s of a hotel or hospitality industry preferable, but not necessary
  • You’re looking for a place where you can be you; no clones in suits for us
  • You’re not precious. We leave our egos at the door and help get shit done
  • You want to be part of a team that works hard, supports each other and has fun along the way
* these questions are a must