Engineering Administrator

Company Description

Established in 2000 in Turkey, Rixos pioneers the ‘ALL Inclusive, ALL Exclusive’ concept, inviting guests to discover a world of possibilities, with luxurious stays, inclusive of culinary delights from around the globe, live entertainment, daily sports, and fitness activities, sensorial spa and wellness journeys and fun-filled kids and teens activities. Each Rixos property presents a unique experience inspired by local culture, global influences, and our Turkish heritage, all within a setting of unparalleled luxury.

Job Description

We are seeking a highly organised and efficient Engineering Administrator to join our team in Phu Quoc, Vietnam. The successful candidate will play a crucial role in supporting our engineering department, ensuring smooth operations and effective communication across various projects.

• Coordinate and manage engineering project schedules, timelines, and resources
• Prepare and maintain technical documentation, reports, and presentations
• Liaise with internal departments and external stakeholders to facilitate project progress
• Organise and schedule meetings, conference calls, and video conferences
• Manage and update engineering databases and filing systems
• Assist in the preparation of budgets and monitor project expenses
• Coordinate travel arrangements for engineering staff when necessary
• Support the procurement process for engineering equipment and supplies
• Ensure compliance with company policies and procedures in all administrative tasks

Qualifications

• Bachelor's degree in Business Administration, Engineering, or related field
• Minimum 3-5 years of experience in an administrative role, preferably in an engineering or technical environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with project management software
• Strong organisational and time-keeping skills
• Excellent written and verbal communication skills
• Ability to multitask and prioritise workload effectively
• Familiarity with engineering processes and terminology
• Understanding of technical documentation and drawings
• Project Management certification (e.g., PRINCE2, PMP) is desirable
• Fluency in English; knowledge of Vietnamese is advantageous
• Ability to work independently and as part of a team
• Attention to detail and a commitment to accuracy in all tasks

Additional Information

What awaits you...

• The opportunity to join an international and innovative and fast-growing group, committed not only to building new hotels, but to creating a global brand.
• The ability to challenge the norm and work in an environment that is both creative and rewarding.
• Be part of a team that is very passionate about creating great hospitality experiences and exploring new locations with every opportunity.
• A competitive package and plenty of development opportunities.