Personal Assistant to General Manager

Company Description

Established in 2000 in Turkey, Rixos pioneers the ‘ALL Inclusive, ALL Exclusive’ concept, inviting guests to discover a world of possibilities, with luxurious stays, inclusive of culinary delights from around the globe, live entertainment, daily sports, and fitness activities, sensorial spa and wellness journeys and fun-filled kids and teens activities. Each Rixos property presents a unique experience inspired by local culture, global influences, and our Turkish heritage, all within a setting of unparalleled luxury.

Job Description

We are seeking a highly organised and efficient Personal Assistant to support our General Manager at our prestigious establishment in Phu Quoc, Vietnam. This role is crucial in ensuring the smooth operation of the General Manager's office and contributing to the overall success of our organisation.

• Manage the General Manager's calendar, including scheduling meetings, appointments, and travel arrangements
• Handle confidential correspondence, reports, and documents with utmost discretion
• Act as the primary point of contact for internal and external stakeholders, filtering communications and responding to inquiries as appropriate
• Prepare and edit presentations, reports, and other documents for the General Manager
• Coordinate and organise meetings, conferences, and events, including logistics and catering arrangements
• Assist in project management and follow up on action items from meetings
• Manage expense reports and process invoices for the General Manager's office
• Liaise with other departments to ensure efficient flow of information and resources
• Provide administrative support to other members of the executive team as needed
• Stay informed about industry trends and local events relevant to the organisation's interests

Qualifications

• Bachelor's degree in Business Administration, Hospitality Management, or related field preferred
• Minimum 3-5 years of experience as a personal assistant or executive assistant, preferably in the hospitality or luxury service industry
• Excellent verbal and written communication skills in both English and Vietnamese
• Strong organisational and time management skills with the ability to multitask and prioritise effectively
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Demonstrated expertise in calendar management, travel arrangements, and event planning
• Ability to handle confidential information with the utmost discretion and professionalism
• Exceptional interpersonal skills with the ability to interact with all levels of management and external partners
• Proactive problem-solving skills and attention to detail
• Flexibility to adapt to changing priorities and work under pressure
• Knowledge of hospitality industry practices and standards is beneficial
• Relevant administrative certifications are a plus

Additional Information

What awaits you...

• The opportunity to join an international and innovative and fast-growing group, committed not only to building new hotels, but to creating a global brand.
• The ability to challenge the norm and work in an environment that is both creative and rewarding.
• Be part of a team that is very passionate about creating great hospitality experiences and exploring new locations with every opportunity.
• A competitive package and plenty of development opportunities.